One of the most challenging tasks of a Property manager is comparing a variety of complex information to make sure your company is getting the necessary services for the best price possible. Hermes Landscaping understands that a great contractor experience begins with a great bid.
Take a look at a few tips for writing RFPs (from a contractors perspective) so that you can make sure your landscape bidders prepare the best possible proposals.
- Plan Ahead. Give your bidders plenty of time to prepare a good estimate. Who wants something thrown together at the last minute?
- Cover the basics. Make sure you cover the bid due date, duration of contract, contract start date, and complete property name(s) and addresses where the work will be performed.
- Draw a picture. Communicate the needs of your property by drawing a picture. Print an aerial view or use a sitemap if you have one, and highlight things like boundary lines, mow areas, out parcels that are to be avoided, and etc.
- Define your services. Since services can mean different things to different people, especially when it comes to landscaping, ask questions that specifically define services.
- Ask for input. It is a smart idea to ask your bidders to bring their ideas and recommendations for making the property look better or saving you money. They may give a better solution for your project.
Have more questions about writing RFPs? Feel free to ask us in the comments section.